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Moving to a new house can be a bit overwhelming. However, it’s even more challenging and complicated to move to a new office or workplace.
The reason for this is that throughout every point of step, your company’s vital information is at risk. This problem opens the possibility of data breaches inside your company.
If you don’t properly prepare for your office move, your company may face a couple of significant problems down the line.
Nowadays, businesses accumulate and store vast amounts of data about competitors, employees, and customers.
Typically, this data stays within the local network of a company. However, there are a couple of events where they end up in the wrong hands.
Keep in mind that data breaches can occur to any business. It does not matter if you’re a small business or a huge company. So, if you’re planning to move your office, you must prepare.
Here are a couple of ways a professional moving company Thailand can help prevent data breaches.
What is a Data Breach?
First of all, what is a data breach? Well, it’s an incident that results in the unauthorized release of private data.
This information can include PII (Personal Identifiable Information), trade secrets, PHI (Personal Health Information), and intellectual property.
Usually, criminals utilize data breaches to acquire healthcare histories, social security numbers, credit card numbers, and other company information.
If you’re moving to a new office, the risk of data breach increases. Luckily, you can easily prevent this by simply hiring a reliable moving company. Here’s why.
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They Pack Wisely
As much as possible, it’s best to pack data and systems in different cars and boxes. This guarantees that if an accident or breach occurs, your office is protected.
If you put everything in one box or car that gets damaged or lost, your business will have to replace both data and hardware.
They Document Everything
Aside from proper packaging, it is also crucial that you document every single thing before you move. This is especially true if you are moving big servers with complicated connections.
Any alterations in how they are set up when installed in the old office can result in issues down the line.
Every networking hardware, USB stick, hard drive, and PC has to be labeled properly. Aside from that, it’s also a wise move to have a hard copy of these records aside from the one stored digitally.
They Protect Your Hardware
Damage to data storage hardware is a common issue. Unfortunately, there are a couple of forms of equipment that are more susceptible due to problems such as moisture, changes in temperature, or physical impacts.
However, it does not matter if you are moving magnetic tapes, servers, or PC hard disk drives. It is important that the mover performs proper handling and packaging.
This is especially true if you want to avoid having to hire a data recovery expert to retrieve lost data.
Before you move to a new office, make sure you examine your equipment for any possible issues.
For instance, you have to examine for error indicators such as warning LEDs or weird sounds coming from hard disk drives. This might be a sign that your device is already deteriorating.
This means it will be more vulnerable and fragile to scrapes and bumps.
They Know How to Store Old Records
Does your company have outdated or unnecessary data? Since your business probably doesn’t monitor or use them, it’s hard to protect old data from data breaches.
You are putting your company at high risk if any record of your business or employee is leaked. That is why you should always hire a moving company that utilizes a secure data storage system.
A reliable office moving company should have this feature. They should understand how vital old records are, and they should know how to securely store them to prevent data breaches.
They Can Move Office Data Safely
You’ve got to be very careful when moving your confidential employee, vendor, and business information.
To do this, you need to hire a moving company that implements a secure chain of custody. This enables you to move all the files and papers without any possibility of a data breach.
Throughout the process of the move, a reliable office moving company should only utilize a state-of-the-art chain and custody. They should also make sure that your important documents are wrapped in carrying seals and proper plastics.
Hiring the Right Office Moving Company
Always remember that there is a huge difference between hiring a professional moving company and a moving company that specializes in office relocation.
Professional moving companies usually handle normal moves. On the other hand, a moving company that specializes in office relocation handles complex and intricate office moves.
You want to hire an expert with the right experience on how to protect your data and records throughout the entire process.
A moving company that specializes in office relocation will make the moving process as seamless as possible. With this, you won’t have to worry about leaking any important data from your business.
When looking for the right office moving company, there are a couple of things you need to look out for. This includes:
- Compliance with every state and federal regulation, such as HIPAA
- Staff who have gone through extensive background examinations and are trained in the complexities of records moving and office relocations
- Unique tools and pallets that move office and IT equipment securely and safely
- Secure chain of custody moving process
- Records storage and destruction capabilities
- Records management experience
Conclusion
If your company is planning to move to a new office or workplace, you probably know how complicated it is to do the job right. This is particularly true if you have valuable data at risk.
Because of this, it’s always best to work with a professional moving company that specializes in office relocation. This will give you peace of mind knowing that all the data and information your company stores is in a safe hand.
